UG Campus Communications/Event Request Form

Contact Information

Your Name:

Your Department:

Your Email (@unco.edu):

Your Preferred Phone #:

General Information

Type of Request

Enter the number of cards you want to pickup

Provide more information about your request:

Provide more information about your request:

Is there a deadline or timeframe that this story would apply?

What is the timeline/deadline?

Type of Request

New communication

Update to existing communication

Unsure - would like to discuss

What is your target send date?

What is your target start date?

What is your target end date?

Define "Other":

Select the action that would trigger automation:

Define "Other":

What is the general goal or purpose of this communication?
Example: By sending this message we hope to have students submit required documentation.

Message Content - Required Details

Describe the population of students receiving this communication.
Pro-tip: Respond using a sentence format such as the one below.
Example: All ____ students in the ____ program, or, who _______ should receive this when they ______ (date/activity).

Consider and include the following where it makes sense.

Types of students - FTF, Transfer, Second Bachelors, Graduate, International
Campus/site locations - main-campus, extended campus, all campuses.
Stages of the admissions process - inquiries, applicants, admits, confirmed.
Data Qualifiers - to get the right list we need know what data would include/exclude recipients

What email address should the message (appear) to come from?

What email should replies be sent to?

Do you have copy of the message prepared to share with admissions?

Yes

No

Copy/paste a link to a shared document we can access or copy/paste the full text below.

Insert the proposed SMS text content:

Provide details about the message, the subject line, etc. you would like to update.

Provide any additional information

Is your event virtual or in-person?

To request a virtual event, please fill out this form instead: https://admissions.unco.edu/register/virtual-event-request

Services we can provide for events:

Creation of event in Slate with custom sign-up form
Pre-Event Invitation Emails (can also include an online landing page)
Pre-Event Reminder Emails
Post-Event Emails

Campus Partners are expected to:

Assist with questions regarding event registration configuration
If the event is virtual, set up the virtual meeting (unless using Slate platform)
Manage check-in for the event
Help provide content for all pre/post event communications
- Standard event comms are as follows:
  - At least 3 weeks out email invitation
  - Confirmation email upon registration
  - 1 week out event reminder email
  - 1 day out event reminder email
  - 1 day out event reminder text
  - Cancellation email
  - 1 hour after event Thank You email with/out survey (to Attendees)

Event Information

Name of Event:

Internal Event Description

Description of the Event for public:

Event Date(s):

Start time – End time (include AM or PM)

What Time Zone will the event be in?

Is there a registration deadline?

When does registration close?

Are you setting an event capacity?

Capacity:

Is this event in-person or virtual?

Event Check-In Location:

Event Parking Location:

Will you be offering free parking?

Will you offer disability or mobility accommodations if needed during the event?

Do you want Admissions to offer a UNC campus tour as part of this event?

What video platform will you be using?

Which "other" platform?

Do you have the meeting link url yet?

What is the link?

Will you offer Sign Language interpretation if needed?

Are there any registration fees associated with this event?

What are the fees?

Who will be leading this event and managing Check-in?

Who is this event for?

What is your goal for attendance?

Invitations

Would you like us to send email invites for this event?

Please list the dates the email invites should go out:

Post-Event

Would you like us to send a Thank You email to those students that attended your event?

Do you want to include a survey (to collect feedback about the event) in your Thank You email?

Other Info

Anything else you want us to know about this event?

UG Campus Communications/Event Request Form

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